Link to video - Watch The Floor video on the famly training platorm

 

@7:15am breakfast club:

• Sign in and complete the risk assessment.
• Prepare the environment for the children.

Breakfast table setup:

• Should be prepared the evening before.
• In the morning, only items from the fridge (e.g., milk) need to be brought out after the risk assessment.
• Post risk assessment

A staff member should

• Sit at the breakfast table.
• Ensure a natural dining experience and supervise the children.
• Oversee the entire breakfast process.
• Welcome the children.
• Prepare the setting (update name tags, clouds, etc.).
• Check for messages or notes related to the day.
• As leaders:Review the board for updates (e.g., staff absences)
• Address any missed details from the previous evening.

Around 8:45:

• Begin preparing for the morning briefing.
• Gather the team for the briefing.
  
  

Link to the video -

By 9:00:

• Staff who do the door should bring children in and take messages from parents
• Leaders ensure the door is locked.
• Staff in the room check that all children are signed in and the numbers match the attendance board.
• Any famly messages are reviewed and actioned.

Transitioning:

• Staff join into the structured activities (garden, learning room, teaching through play).
• Each group starts rotating through their activities.
• Staff members are assigned to areas, with clear learning objectives for each group (e.g., in the garden).
  Preparation:
• Teaching staff should have printed materials ready.
• For teaching through play, clear objectives and resources (e.g., "three I’s") should be visible.
• Leaders give a 5-minute warning to staff before transitions.

Timekeeping:

• Every room should have a clock to ensure routines are followed. Leaders can request one if missing.
• New staff are assigned a buddy and have a clipboard with routines for guidance.

 

At 9:00, everyone should be ready to start the day. We expect staff to arrive at least 10 minutes before their shift begins to allow time to settle, place personal items in the staff room, and put phones in the phone box. By 8:55 or 9:00, staff should be on the floor, fully prepared and aware of their duties for the day. This includes knowing if there are any changes, such as the chef being absent, which may require someone to help in the kitchen.

The room leader should provide a briefing before 9:00 to review the plan for the day. Each room leader should also have a notice board displaying key information, such as extra children, nappy details, or other important updates.

At this point, the doors are ready to open for parents. A member of staff should engage with the children, and one or two staff members should manage the room, depending on the size and routine. Circle time should happen by 9:00, with staff allocated accordingly. Another staff member should be assigned to the foyer, playing an important role in ensuring the right belongings are labeled and placed in the correct spots (e.g., jackets, sleep bags). Staff should have a marker to quickly label any unmarked items.

Children are expected to self-register, particularly in the Bumblebee and Butterfly rooms, with staff assisting but not completing the process for them. After the door is closed, the assigned staff member must ensure the foyer is clean and presentable, especially if there are viewings scheduled.

Those handling Circle time should have all materials prepared and ready for an engaging session. Staff welcoming parents should be cheerful, with lively music playing to create a welcoming atmosphere. If you’re not in a positive mood, it’s better to let someone else handle the door. Welcoming staff play an essential role in receiving children and passing information between parents and staff.

Additionally 

By 9:00, everyone should know their responsibilities. The leaders should lock the door, and staff inside the rooms are ensuring that all children are signed in and the numbers match those on the attendance board. This should be updated in every room, and any family messages should be checked and addressed.

At this stage, staff will have joined their assigned groups for the "triangle transition." We expect to see one group in the garden, another in the learning room, and a third engaged in play-based teaching, with children rotating smoothly between activities. Staff responsible for teaching should already have all the necessary materials printed and ready. No one should be scrambling to print anything last minute.

Leaders must provide a 5-minute warning before transitions. Ensure every room has a clock; if your room lacks one, please email me so we can maintain smooth routines. New staff members should be assigned a buddy and given a clipboard with routines to follow.

As we approach 10:00, it’s time for nappies and snack. Children should be lined up to wash their hands, starting with the first group, as decided by the room leader. In the Caterpillar room, all children eat together, while in the Bumblebee and Butterfly rooms, groups go for snack individually to avoid long waits. Snacks are optional, and children can be asked if they’d like one. If they say no, it’s fine; they will sit with the others.

By now, nappy changes should be underway, with staff assigned to this task by the room leader. The staff member responsible for serving snacks should be fully prepared by this point.

 

At 10:00am

• Nappy changing and snack time begin.
• Children line up to wash hands, starting with the first group (room leader decides the order).
• Caterpillar room: all children eat together.
• Bumblebee/Butterfly rooms: children don’t wait in long lines—groups rotate through snack.
• Snack is optional; children can choose whether to participate.

Room leader responsibilities:

• Allocate staff for nappy changing and snack serving.
• Ensure smooth transitions and monitor overall flow of activities.

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